Workplace Manager France - Fixed Term 6 months (m/f/d)

Company Description

LIVE THE MUSIC WITH US 
 

From a pioneer tech start-up created in 2007, Deezer has become one of the first French unicorns and the second largest independent music streaming platform in the world.

At sixteen years old, we’re only just coming of age. Now listed on #EuroNext, Deezer is a rapidly-growing, cutting-edge player in the music streaming market. If you want an environment where you can make your voice heard and be at the forefront of music and tech, look no further!

We believe music is all about embracing the things that make us different. 

Deezer is a vibrant community that celebrates uniqueness, diversity and individuality, and thrives on collaboration.

Our international and passionate teams pride themselves on being at the forefront of the music experience, going beyond streaming and helping the world to Live the Music. We’re constantly evolving alongside our customers, partners, artists and employees — striving to make Deezer the most personal and innovative streaming service in the world.  

Ready for an electrifying journey? Apply now and do your part in bringing extraordinary music experiences to people’s lives!

**Join Us**

Job Description

Within the Workplace department and in charge of the 2 french facilities, the Office Manager is responsible for the efficient functioning of the office through a range of health & safety, administrative, financial and managerial tasks.

The Office manager's role is to ensure the smooth running of the office on a daily basis and will be responsible for the delivery of all of the above areas of responsibility. This will require the management and scheduling of 1 person, to meet the varying loads required throughout the day.

What you will do:

Budgets

• Manage office G&A budget
• Create budgets for all areas within responsibility
• Ensure accurate and timely reporting
• Look for savings
• Manage purchase orders and payments

Procurement & suppliers management

• Manager bid for tenders with the Purchasing teams
• Validate & challenge specifications to get the best deals
• Day to day administration & management of contracts (security, reception, cleaning, plants, water supply, maintenance…)
• Suppliers quality control
• Requests for additional purchases outside of agreed contracts

Property & space management

• Manage day to day issues with properties representatives
• Maintain the office condition and arrange necessary repairs
• Organise the office layout and moves
• Organise construction works

Health & safety

• Annual building inspections and legal and operational compliance
• Fire drill employees trainings
• Safety employees trainings

Services to the teams

• Stationery, goodies, furniture… order management
• Cafeteria supply

Events and meetings

• Plan in-house or off-site activities, like parties, celebrations and conferences

Other

• Partner with HR
• Partner with IT
• Partner with work councils
• City Hall & neighbours point of contact
• Implement & update Workplace policies

Qualifications

This role is excellent for a person with:

• 5+ years of professional experience
• Communication
• Organisation
• Proactivity
• Sense of service
• Sense of priority
• Operational & administrative tasks appetite
• Suppliers and landlords persuasiveness
• Health and safety knowledge

If you don’t meet 100% of the qualifications outlined above, tell us why you’d still be a great fit for this role in your application!

Additional Information

At Deezer, you can be your true self as we believe that #everyvoicematters. We strive to build an inclusive culture and foster a diverse environment. Because we care and want to ensure each employee feels welcome and safe at work, we continuously focus on fighting biases and helping diverse teams work well together through multiple learning opportunities, e-learnings and workshops right from the onboarding :

• Regular Diversity & Inclusion internal and external talks
• Dedicated employee work streams on Gender equity, Ethnicity & Culture, Disability and LGBTQ+
• Multiple e-learnings and mandatory training sessions for all managers
• English and French courses for all, so that everyone can connect and feel included

We offer you extra perks like:

• A Deezer premium family account for free
• Extra paid days compared to the legal minimum + days off in order to give you support in your specific personal life moments
• Health cover
• Access to the pension plan
• Remote policy

If you want to learn more about life and culture at Deezer, please visit our Welcome to the Jungle page here!